28th Annual Educational Conference & Training Symposium

28th Annual Educational Conference & Training Symposium

Notice of the annual meeting of the Aircraft Rescue & Fire Fighting Working Group, Inc. is hereby given. The meeting will be held at the Galt House Hotel, 140 N. Fourth St., Louisville, KY 40202. September 18, 2017 at 11:00 A.M. local time. The meeting is called for the purpose of receiving annual reports of the Officers and Directors, and to transact such business which comes before the ARFFWG.
ELECTIONS – Only one (1) Board position up for election this year is running opposed. Sustaining Section 13 has two (2) nominees.  Below are the nominee’s names and their attached biography.
Steven Schwartz
Duane Kann
Only paid members in good standing are able to vote.  Each membership level get’s one (1) vote.  Associate members do not have voting privileges.

Time until conference starts

September 17, 2017
September 20, 2017
Galt House Hotel, 140 N. Fourth Street - Louisville, Kentucky 40202
Call For Papers


Your commitment to the ARFFWG helps to fund not only the Annual Conference, but other educational programs promoted and supported by the ARFFWG throughout the year.  The basic registration for the 2017 conference is $595 (early) and includes full attendance rights to all ARFFWG activities.

On-site registration will take place at the Galt House Hotel on Sunday, September 17, 2017 from 2:00 P.M. to 7:00 P.M. and will continue on Monday, September 18th at 7:30 A.M. at the registration counter in the convention hall attached to the hotel.


Nominations will be received for the ARFF Working Group Awards Program until August 1, 2017.  For information regarding the Awards Program click HERE.  If you wish to nominate an individual, group  or organization, please complete the Award Nomination Form.  

Hands-On Cargo Aircraft Familiarization Training at UPS Airlines


UPS and the Independent Pilot’s Association (IPA) have been working together in the interest of safety for nearly two decades to provide ARFF departments with familiarization training on cargo aircraft.  The Cargo Aircraft Familiarization training being offered by the UPS/PA ARFF Training Team at the 2017 ARFFWG Conference is designed to “train the trainers”; to enable trainees to then share the information with their departments.

Training will be conducted Sunday afternoon, September 17, from 1600 to 2000 at the UPS Worldport Facility at Louisville International Airport. Bus transportation will be available from the Galt House Hotel.

Application Selection Criteria:

Due to the limited training slots available (50), the following criteria will be used to prioritize applicants for the training. First priority will be given to the following:

  • One person per department. This individual should be a training officer/instructor with longevity that will be able to share the information with others in their department for several years forward.
  • Departments that have not been trained recently by the UPS ARFF Training Team.
  • Departments at airports that do not have UPS aircraft remaining on the ground to enable possible UPS training in the future.
  • Airports with a higher chance of cargo aircraft diverting into them for an emergency or adverse weather.
  • Special circumstances-please explain with your application
  • High cargo use airport (not currently served by UPS)
  • First come, first serve basis based on application sign-up date


Overlooking the waterfront from the heart of downtown, The Galt House is a legendary Louisville hotel. In fact, they are the  largest hotel in Kentucky with a rich history that dates back to the 1800s. Today, the hotel features 1,310 contemporary guest rooms, including 660 suites with comfortable furnishings, HD televisions, and in-room coffee makers. Located in either the SUITE Tower or the RIVUE Tower.

Galt House Hotel has 3,200 on-site parking spaces available in their attached covered parking garage for guests. The ARFFWG has arranged a discounted self-parking rate of $10  per night. Valet parking is offered for $28 per night.

RESERVATIONS can be made by accessing this LINKRoom rates are as follows:

  • Deluxe Room RIVUE Tower—$139 per night single/double plus applicable taxes
  • Executive Suite, SUITE TOWER—$159 per night single/double plus applicable taxes

This rate is only available until August 24,2017 on a space available basis.


Xtreme Transportation is on-site at the Galt House Hotel. Shuttle from the hotel: They provide airport shuttle service to the Louisville International Airport every day of the week, including holidays. Outgoing shuttle departs from the hotel every half-hour, 4 am to 1 pm daily. After 1 pm, the shuttle departs every hour until 11 pm.

Shuttle from the Louisville International Airport: Shuttles run every day, including holidays, from the airport to the Galt House Hotel. Shuttle departs every quarter hour from 7:17 am to 12:45 pm daily. After 12:45 pm, the shuttle departs every quarter hour until 10:15 pm.

Book your shuttle by calling (502) 561-4022, or email galthouseshuttle@xtremetransportation.com. Book your shuttle ahead of time to ensure your transportation. You may also book your ride at the Transportation Desk in the mail lobby of the Galt House Hotel.  One way per person is $15.00.  Rround trip transportation, is it $25/person.  Reservations must be made in advance. Arrival date, airline, flight number and arrival time must be included .  You have the option to put the charge on your room with the hotel confirmation number or you may call with a credit card.

ShuttleFare.com is offering a $5 discount off airport shuttle transportation to and from Airport and your Hotel.

To Book Reservation Click Airport Link:  Shuttlefare.com


Coupon Code = ARFF17       (enter code on bottom right of checkout page before submitting payment)

Once you complete your reservation an email confirmation will be sent to you and this will be your travel voucher for your airport transportation.  It will also include instructions on where to meet your shuttle when you arrive at the airport as well as any important phone numbers for the day of travel.     

SHUTTLEFARE CUSTOMER SERVICE:  For reservation changes or questions contact customer service:

Phone: 800-851-4528, Email: customerservice@shuttlefare.com

Monday – Friday 8am ­- 8pm EST, Saturday and Sunday 9am – 8pm EST


Below are links to additional information including the Exhibitors Prospectus and exhibitors services.

Exhibitor Prospectus


Electrical Form

Shipping & Receiving Information

Audiovisual & Technology/Internet