The ARFFWG has 14 possible Directors who carry out the management functions of the ARFFWG. From the Directors, five (5) Officers are chosen who are delegated to run the day to day administration. Each year, approximately half the Director positions are open and must be filled. Directors elected this year will serve a two (2) year term. The Director positions are an excellent opportunity to become directly involved in the way the ARFFWG operates.  Nomination forms must be postmarked or e-mailed no later than May 30, 2021. Current Directors up for re-election must also file nomination forms. All nominations received by the deadline date will be allowed an opportunity to speak to, and inform the audience about themselves. Nominations  will not be accepted from the floor.

During the election process only those that are running opposed will be appear on the ballot.

The following have been nominated to fill the open positions.

SECTION 1

Chris Menge

Chris began his ARFF career in the Airforce 2001 graduating from Goodfellow AFB. His military career gave him the opportunity to receive amazing raining and have some fantastic mentors. One thing instilled during his time in the military was the import nee of training and education. He has pursued both over his distinguished career reaching National Certifi ation in Fire Officer 4 and Fire Instructor 3, as well as earning his master’s degree in Emergency Management from the University of New Haven. After the military, he was onto the Albany International Airport, where he currently serves as a Captain in the Training Division.  Chris also works as a New York State Fire Instructor teaching outreach fire training at the academy and throughout the state. He teaches courses at the Fulton Montgomery Community College and is a Lead Instructor with 139 Fire delivering ARFF training across North America. Chris is part owner of Calderwood Training Solutions where they develop custom training programs across the emergency services spectrum as well as offer safety training and exercise design. Chris has served on the ARFF Working Group Board of Directors since September 2019 and was elected Secretary of the ARFF Working Group Executive Board in August of 2020. Chris also serves as lead of our Bylaw committee.  Chris is excellent at communication and building relationships and partnerships and has done a phenomenal job leading and growing his section and as a result of his leadership, we have seen an increase in participation from Section 1. Chris is organized, committed to making a difference, a master at his profession and jumps in to do his part without question. I highly recommend him for re-election as Director of Section 1 of the ARFF Working Group.

Nominated by Natalee Tueller (Section 12 Director)

SECTION 3

Kevin Rink

Battalion Chief Rink has been a firefighter for 25 years serving various roles as an airport firefighter since 2012 with the Charlotte Fire Department at Charlotte Douglas Int’l Airport.  Chief Rink currently serves as the ARFF Coordinator overseeing all training and compliance matters, the apparatus fleet and airport fire stations maintenance issues.  Chief Rink has a Bachelor of Science/Business Administration degree from Western Carolina University.  Chief Rink is a Certified member through AAAE, Airport Master Firefighter and ARFF instructor.  Since coming to the ARFF stations, Chief Rink has been involved in every aspect of ARFF life, from foam testing accident response to FAA inspections and attended numerous working group conferences and training opportunities.  He wants to continue this learning process and help the ARFF community by serving as Section 3 Director.

Nominated by Justin Field (Fire Chief – Charlotte Fire Dept.)

SECTION 3

Timothy Hyman

I would like to be considered for the Section 3 Directors opening.

I started in the fire service as a volunteer in Prince Georges County, Maryland. I served in that organization for 32 years, starting as a Junior Firefighter and retired as the Fire Chief. was appointed to the Washington DC Fire Department in 1978. I served in that department for 23 years.

In DC I was a Hazardous Materials Specialist, a Driver Technician, and retired as a Lieutenantin 2001 assigned to the Haz Mat unit..

My interest in ARFF was started in 1994 when I left the Virginia Army National Guard as a Combat Medic and transferred to the Maryland Air Guard as a Firefighter. I had already ob­ tained all
the certifications except for Airport Firefighter. I attended that Certification class at Goodfellow AFB in 1995. In that unit I went on many deployments including Kuwait and the UnitedArab Emirates in 2001.

In 2001 I was hired as a Firefighter for the Metropolitan Washington Airports Authority and wasassigned to National Airport. During that time I was promoted to Technician and be­ came a Hazardous Materials team Leader. In 2007 I was promoted to Captain and assigned to the TrainingDivision for over 3 years. In 2011, I was transferred to Operations serving on shift at National
and Dulles airports.

In 2012 I retired and moved to Myrtle Beach, South Carolina. Late that year, I couldn’t adjust to retirement and was hired by Myrtle Beach International Airport as a Firefighter. In 2014, I was promoted to Captain.

I am a big believer in training. Part of that belief is every day is a training day, you should nev­ er stop learning in this profession. This commitment to training led me to attain the profes­sional certifications Airport Master Firefighter and Airport Certified Employee-Operations.  That is why I initially joined the ARFFWG in my Air Guard days. I have attended many of the conferences and sectional training events in the past, and was able to bring that knowledge back to my co workers. I would like to give back to this organization and serve as the Director of Section 3.

SECTION 5

Ronnie Tocci

Brother Tocci has supported the ARFF  Working Group for many years. A longtime member, he is Dallas Fire Department’s ARFF Training Coordinator and serves as the current Section 5 Manager, working in support of the current Director.  He eats, sleeps and breathes ARFF and firefighting. He is a subject matter expert who routinely shares with ARFF folks all over the country. He lives the ARFFWG mission and has the right heart for the job. He is a worker bee. Give him a task and get out of the way. Humble to a fault, he won’t blow his own horn.

I hereby nominate him for the Section 5 Director spot.  Matthew Mauer (Past Board Member Section 4)

Section 5

Mitch Iles

We are honored to nominate Captain Mitch Iles to the ARFF Working Group Board of Directors, Director for Section 5.

Captain Iles joined the fire service in 2001. In 2004 he was hired at the DFW airport where he quickly rose through the ranks as a Special Operations team member, Apparatus Trainer and Captain. Captain Iles currently serves as a Captain at the DFW Airport and is a Lead Instructor at the DFW Fire Training Research Center (FTRC). He is the lead point of contact for all FTRC research projects, manager of external customer training and the Primary Instructor for the FTRSuite Digital Software.

Mitch has taken an active role in the last few years researching and contributing to issues pertaining to AFFF. He is a Fire Services AFFF/Fluorine Free Foam Subject Matter Expert currently serving on the ACI PFAS Experts Group, AAAE PFAS Work Group, FAA Alternative Foam Expert Advisory Group, Airport Cooperative Research Program ACRP 02-93 Management of PFAS at Airports Panel, AAAE PFAS Coalition/Steering Group and the NFPA “Firefighting Foams: Fire Service Roadmap” Fire Protection Research Foundation Panel. Mitch was the Lead Research Coordinator for the DFW FTRC Foam Summit Research Fires. Mitch co-presented and coordinated between DFW FTRC, LAST Fire and Arcadis at the summit and presented the findings from the Foam Summit at the ARFF Working Group Leadership Conference in 2019.

Captain Iles is an active member of the airport firefighting community training ARFF personnel from around the world. He is a wealth of knowledge for fire fighters always striving to advance his skills and knowledge. Mitch has been awarded the Certificate of Merit for his work on the 2011 Super Bowl DPS Committee as well as a Unit Citation for his participation and lead of the DFW Foam Summit Fires.

Captain Iles is an active member of the ARFF Working Group and has served as the Section Manager of Section 12 of the ARFF Working Group since 2019. Mitch will make an excellent addition to the Board of Directors if elected, bringing his extensive knowledge, progressive attitude toward education and drive to advance the ARFF Working Group to its fullest potential.

Nominated by Natalee Tueller -139 Fire (2nd Vice Chair ARFFWG) and Brian Snodgrass – Phoenix Fire Dept. – (Director Section 7 ARFFWG)

SECTION 7

Brian Snodgrass

Brian has been in public service with the City of Phoenix for 27 years; starting his career with the Phoenix Police Department in 1993 and then transferring to the Phoenix Fire Department in 2000. In Brian’s time with the City of Phoenix he has served as a Tactical Training Officer, Field Training Officer, Firearms Instructor, Defensive Tactics Instructor, Driving Instructor, Arson Training Officer and ALS Engine Captain. Captain Snodgrass joined the ARFF program with Phoenix Fire in 2009 and has served as the ARFF Training Coordinator and Captain since 2013. Brian maintains dual certification as a member of Phoenix Fire and the Phoenix Police Department. Captain Snodgrass also serves as the Terrorism Liaison Officer for Phoenix Sky Harbor Airport. In Captain Snodgrass’s time as the ARFF Training Coordinator he has excelled at building a successful and knowledgeable ARFF training program. Brian’s involvement with the airport is remarkable and his knowledge and experience is sought after by airport administration on matters concerning not just fire but security of the airport, major event preparation and, drill planning/preparation and more.<br /> Captain Snodgrass has co-presented at multiple ARFF Working Group Conferences on Airport Terrorism and the Changing Responsibilities of ARFF Personnel. In 2018 Brian was nominated and honored with the Brian Pugh Outstanding ARFF Training Officer of the Year Award by the ARFF Working Group for his dedication and contribution to ARFF Training.  Since elected to the Board of Directors in 2019 Brian has increased membership in his section and started a monthly call for all section 7 members which has been a huge success providing valuable information to our members. Brian serves on the Bylaws and Webinar Committees and is the ARFF Working Group representative on the FAA AFFF Advisory Committee and the AFFF AAAE Committee.  Captain Snodgrass has brought a unique perspective to the Board of Directors with his experience as both a firefighter and police officer and his unique focus of airport terrorism. Brian has a true passion for the ARFF industry. His leadership and management skills have been an asset to the ARFF Working Group and Section 7, and he has proven to be a true advocate for the ARFF industry and the ARFF Working Group.

Nominated by Natalee Tueller (Section 12 Director

SECTION 9

Alejandro Montegrande

I am honored to nominate Alejandro Montegrande for re-election to the ARFF Working Group Board o Directors, Director for Section 9.  Alejandro David Montegrande has been the Director of Section 9; Latin America; since October 2018. Sergeant of the Federal Police of Argentina (in activity) assigned to the Aeroparque Jorge Newbery International Airport in Buenos Aires.  With five years of experience as structural firefighter in Barracks VII of the autonomous city of Buenos Aires and 15 years as anp airport firefighter.  Alejandro is certified by ICAO (International Civil Aviation Organization) as an ARFF Operator and Certified by Oshkosh Corporation as an Operator and Basic Maintenance Technician of the Striker.  Alejandro is currently an Instructor for SSEI -ARFF Operators in the institution; he has trained operate from the countries of Peru, Ecuador, Argentina and more.  Alejandro has been a been an amazing addition to the ARFF Working Group Board of Directors since appointed in 2018. He has increased membership in his Section, has started a Spanish language ARF Working Group Facebook page for our Spanish speaking ARFF community and is making every effort educate ARFF personnel in his Section and throughout the world.

Nominated by Natalee Tueller (Section 12 Director)

SECTION 11

Rob Venmans

Majoor R.C. (Rob) Venmans Rob Venmans is currently working as Senior Advisor Fire Service and Security as well as Inspector Aerodromes at the Netherlands Military Aviation Authority. He is also member of the NATO Crash Fire Fighting and Rescue Panel and is acting in the Board of Civil and Military Airport Fire Chiefs in the Netherlands. Rob joined the Aviation Fire Service in 1982 as a Fire Fighter in the Netherlands Royal Air Force (RNLAF). He served at several Fire Stations throughout the Netherlands and followed all the ranks and corresponding positions as a Non Commissioned Officer. In 2000 he graduated the Military Academy and became the Fire Chief of the RNLAF Pilot Training Airbase. After this first position as an Air Force Officer, Rob was promoted to the rank of Major and served for five years as Staff Officer Fire Service at the headquarters of the Royal Netherlands Air Force. After this assignment he became the Head of the Netherlands Air Force Fire Academy. From 2013 till 2016 he worked as Section Head Disaster Emergency & Fire Prevention at the NATO HQ Joint Force Command Brunssum. In 2006 he was for six months positioned in Podgorica, Montenegro and acted as a Monitor for the EU Monitoring Mission (EUMM) before, during and after the referendum for the independence of Montenegro. Beside his positions in the Air Force, Rob was from 1984 until 2000 an active member of the volunteer Fire Service in his home town Tilburg.  Rob looks forward to his next term of being a part of the ARFF WG Board of Directors hope to continue to grow membership numbers in Section 11 and make the ARFF WG a more mature International platform

SECTION 13

Scott Beecher

I am honored to nominate Scott Beecher for the ARFF Working Group Board of Directors, Director Section 13.   Scott started working at Ward Diesel Filter Systems in April of 2007 as Vice President. In 2013 he purchased the company along with several other manufacturing companies. Ward Diesel is very active in many advocacy aspects within the fire industry and local, state, and national government on the health and safety concerns for the Fire and EMS Industry.  As President and Owner of Ward Diesel Filter Systems Scott helps coordinate several health and safety efforts across the US within the Fire/EMS Industry. His goal is to drive awareness of the extremely harmful issues facing Firefighter and EMS Personnell:  He is currently involved in many Fire/EMS Industry Organizations, Committees, and events. Here are a few of the key Organizations:

  • NFPA 1585 Technical Committee
  • ARFF Working Group – Section 13 Section Manager • ARFF Working Group – Health & Safety Sponsor/ Committee
  • VCOS Cancer Committee Sponsor Member (R & D, Marketing and Committee Strategy)
  • VCOS – Assists in the coordination of all sponsors for VCOS Symposium
  • VCOS West – Key Sponsor – one of the first sponsor initiating the program
  • NVFC – Sponsor Member
  • Lavender Ribbon Report – 11 Best Practices for Firefighter Cancer Prevention Chair, Author and Steering Committee Member
  • IAFC – Current Member as a Health & Safety Products Manufacturer
  • IAFC – FSTAR Health & Cancer 360 – Get Checked Campaign Key Supporter
  • Metropolitan Fire Chiefs – Gold Level Sponsor
  • FAMA – Current Member as a Health & Safety Products Manufacturer of equipment for  emission systems within apparatus
  • FAMA – Technical Committees for both Chassis and ARFF
  • FAMA – Government Affairs Committee Member
  • Fire Service Conference and Trade Event Sponsors – Participate in over 70 Fire Chief Conferences, Seminars and Trade Events annually

In addition to Ward Diesel Scott has a family of companies located at BEST Corporate Park (formerly the Schweizer/ Sikorsky Aircraft Manufacturing Facility) in Horseheads, NY. Our other companies are Ward Apparatus, Ward Clean Air Products, Filter Cleaner, EL Manufacturing, Sealmaster Clamps, BOSS Security & Automation, and BEST Corporate Park.  Scott is looking forward to having meaningful dialog if elected to the ARFF Working Group Board of Directors on how we can make an impact within the fire service to mitigate the risk of exposure to carcinogens and other toxic conditions.

Nominated by Natalee Tueller (Section 12 Director

RECOMMENDED BYLAW REVISIONS/AMENDMENTS

During the voting process you will only see the title of the Bylaw and your option to vote for or aginst.  Please review these changes carefully or refer back to them if needed before you vote.  Your vote counts and is very important to the organization.

CURRENT BYLAW

3.3       SUSTAINING MEMBER  – Those eligible to become Sustaining members shall be firms, corporations, trade or professional organizations, or other public or private agencies particularly desiring to recognize and to advance the purposes of the ARFFWG.  Each Sustaining member shall designate an individual who will have one vote in the affairs of the ARFFWG and shall be entitled to one copy of all publications distributed to individual members.  Dues shall be in accordance with paragraph 3.7 of this article.

PROPOSED BYLAW CHANGE – BY BOARD

3.3      CORPORATE MEMBER – Those eligible to become Corporate members shall be firms, corporations, trade or professional organizations, or other public or private agencies particularly desiring to recognize and to advance the purposes of the ARFFWG.  Each Corporate member shall designate an individual who will have one vote in the affairs of the ARFFWG and shall be entitled to one copy of all publications distributed to individual members.  Dues shall be in accordance with paragraph 3.7 of this article.

CURRENT BYLAW

3.5 HONORARY MEMBER – Those eligible to become Honorary members shall be those persons who in the determination of the membership of the ARFFWG acting on the recommendation of the Board of Directors, have rendered to aviation fire protection exceptional service of the highest order over a substantial period of time. Each Honorary member shall have the rights and benefits of Individual members. An Honorary member shall be exempt from paying membership dues but will still be liable for conference

PROPOSED BYLAW CHANGE – BY BOARD

3.5 HONORARY MEMBER –  Honorary members shall be those persons who in the determination and recommendation of the Board of Directors, have rendered to aviation fire protection exceptional service of the highest order over a substantial period of time. Each Honorary member shall have the rights and benefits of Individual members. An Honorary member shall be exempt from paying membership dues but will still be liable for conference fees. Any board member that serves 6 or more years on the Board of Directors will be granted Honorary Membership and its benefits.

 

CURRENT BYLAW 

4.3   ELIGIBILITY – Nominees must meet the qualifications of the vacant position e.g., a Section IV Representative vacancy will be filled only with a member who resides within those boundaries and is actively involved in the aircraft rescue fire protection industry.  Only individuals of record who represent their respective Sustaining Membership shall be authorized to fill the Sustaining Member Category, as outlined in paragraph 3.3

PROPOSED BYLAW CHANGE – BY BOARD

4.3 ELIGIBILITY – Nominees must meet the qualifications of the vacant Director position up for election, including holding an active voting membership within that section.

CURRENT BYLAW

4.6 TERMS OF SERVICE – Half of the Board will be up for election at each annual meeting (see Article 6.1).  No Director shall serve more than three consecutive terms except through appointment to fill a vacancy to the next election.  In this instance the appointment shall not constitute a term.  The directors shall be unsalaried.  Should there be no nominee for a Director position, immediately following the election, the current Chairman shall fill the position for the term with a member in good standing from the vacant section.  All Directors shall be inducted into the Board of Directors at the meeting immediately following the adjournment of the annual meeting.

PROPOSED BYLAW CHANGE – BY BOARD

4.6 TERMS OF SERVICE – Half of the Board will be up for election at each annual meeting (see Article 6.1).  The even numbered sections will be up for election on even years and odd numbered sections will be up for election on odd years. No Director shall serve more than three consecutive terms except through appointment to fill a vacancy to the next election.  In this instance the appointment shall not constitute a term.  The directors shall be unsalaried.  Should there be no nominee for a Director position, immediately following the election, the current Chairman shall fill the position for the term with a member in good standing from the vacant section.  All Directors shall be inducted into the Board of Directors at the meeting immediately following the adjournment of the annual meeting.

CURRENT BYLAW

5.2 ELECTION AND QUALIFICATIONS – The officers shall be elected by the Board of Directors from within their ranks at the meeting immediately following adjournment of the annual meeting and shall serve at the will and pleasure of the Board of Directors.  Any officer elected or appointed by the Board of Directors may be removed at any time by the affirmative vote of the Board.  To be qualified for the office of Chairperson, or 1st Vice Chairperson, a Director must have served two (2) years on the Board of the ARFFWG.  To qualify for 2nd Vice Chairperson, Secretary, or Treasurer, a Director must have served on the Board of Directors for one (1) year. The outgoing Chairperson will chair the election until that position is filled in the first act of the election process.  At such time the new Chairperson shall chair the election.

PROPOSED BYLAW CHANGE – BY BOARD

5.2 ELECTION AND QUALIFICATIONS – The officers shall be elected by the Board of Directors from within their ranks at the meeting immediately following the calculation of votes and shall serve at the will and pleasure of the Board of Directors.  Any officer elected or appointed by the Board of Directors may be removed at any time by the affirmative vote of the Board.  To be qualified for the office of Chairperson, or 1st Vice Chairperson, a Director must have served two (2) years on the Board of the ARFFWG.  To qualify for 2nd Vice Chairperson, Secretary, or Treasurer, a Director must have served on the Board of Directors for one (1) year. The outgoing Chairperson will chair the election until that position is filled in the first act of the election process.  At such time the new Chairperson shall chair the election.

5.2 – ELECTIONS AND QUALIFICATION PROPOSED BYLAW CHANGE – BY MEMBER

The following proposed ByLaw revision was submitted by a member in good standing in accordance with Section 8.2 of the current bylaws.

5.2 ELECTION AND QUALIFICATIONS – The officers shall be elected by the Board of Directors from within their ranks at the meeting immediately following adjournment of the annual meeting and shall serve at the will and pleasure of the Board of Directors. Any officer elected or appointed by the Board of Directors may be removed at any time by the affirmative vote of the Board.

To be qualified for the office of Chairperson, a Director must have served two (2) years on the Board of the ARFFWG, be an active member of an airport fire department or a fire department which provides fire rescue and suppression services to an airport. The Chairperson shall have a minimum of 10 years in the fire service and preferably be, or previously held, a position of leadership (Training Officer, Company Officer, Chief Officer etc.) within their department. A Sustaining Board of Director (Sections 12 & 13) shall be prohibited from holding the position of Chairperson of the Executive Board.

The 1st Vice Chairperson, a Director must have served two (2) years on the Board of the ARFFWG. To qualify for 2nd Vice Chairperson, Secretary, or Treasurer, a Director must have served on the Board of Directors for one (1) year. The outgoing Chairperson will chair the election until that position is filled in the first act of the election process. At such time the new Chairperson shall chair the election.

The ARFF Working Group Board of Directors has voted not to support this change by a vote of 5 to 2.  All 14 Board members were not in attendance for this vote.

.

CURRENT BYLAW

5.6 SECOND (2nd) VICE CHAIRPERSON – The 2nd Vice Chairperson may perform any and all of the duties of the 1st Vice Chairperson in his absence.  The 2nd Vice Chairperson shall also take on the duties of the Secretary for the purpose of maintaining minutes of the meeting in the event of the Secretary’s absence.

The 2nd Vice Chairperson shall have responsibility for ARFFWG membership recruitment and retention. The 2nd Vice Chairperson shall develop and maintain a data base of members and produce an annual report of the state of membership for the Board of Directors.  A requirement of the 2nd Vice Chairperson position is to oversee all marketing and branding initiatives of the ARFF Working Group.

The 2nd Vice Chairperson shall perform other duties as the Board of  Directors or Chairperson from time to time determines to the extent  authorized by law.

PROPOSED BYLAW CHANGE – BY BOARD

5.6 SECOND (2nd) VICE CHAIRPERSON –  The 2nd Vice Chairperson may perform any and all of the duties of the 1st Vice Chairperson in his absence.  The 2nd Vice Chairperson shall also take on the duties of the Secretary for the purpose of maintaining minutes of the meeting in the event of the Secretary’s absence.

The 2nd Vice Chairperson shall have responsibility for ARFFWG membership recruitment and retention. The 2nd Vice Chairperson shall develop and maintain a data base of members and produce an annual report of the state of membership for the Board of Directors.  A requirement of the 2nd Vice Chairperson position is to oversee all marketing and branding initiatives of the ARFF Working Group.  The 2nd Vice Chairperson shall be responsible for network communications for the ARFF Working Group including social media and webinar management.

The 2nd Vice Chairperson shall perform other duties as the Board of Directors or Chairperson from time to time determines to the extent authorized by law.

CURRENT BYLAW

5.7 TREASURER – Treasurer shall administer and have charge of such books, accounts documents, and papers as the Board of Directors shall determine and in general shall perform all duties incident to the office of Treasurer, subject to the control of the Board of Directors, and shall do and perform such duties as may be assigned by the Board of Directors. The Treasurer, working with the Chairman, shall prepare the annual budget for the Group, and present it to the Executive Committee for review prior to its adoption by the Board. The Treasurer shall provide for the giving of receipts for monies due and payable to the ARFFWG from whatever source, and shall see to the deposit of these monies in such banks, trust companies and other depositories as shall be selected by the Board of Directors.

The Treasurer shall ensure that all invoices, bills, fees, permits, licenses are paid in a timely manner and report of these expenditures be forwarded to the Board quarterly for review. The Treasurer shall see to the making of such payments and promissory notes issued by the ARFFWG as the Treasurer shall deem necessary, convenient, or proper to be made on behalf of the ARFFWG. The Treasurer shall prepare and distribute to the Board a quarterly Financial Statement.

An outside, independent accounting firm shall perform a review of the accounts annually and prepare a reviewed report. This report shall be utilized to file an IRS 990 form that is required for 501 (c) (3) organizations. The most recent report shall be available at the annual meeting. If required by the Board, the Treasurer shall give a bond for the faithful discharge of the Treasurer’s duties. All expenditures in the amount of five thousand ($5,000.00) dollars or more shall require approval of the Chairperson. The Treasurer may assign any or all of these duties to ARFFWG Headquarters staff.

The Treasurer shall perform other duties as the Board of Directors or Chairperson from time to time determines to the extent authorized by law.

PROPOSED BYLAW CHANGE – BY BOARD

5.7 TREASURER – The Treasurer shall administer and have charge of such books, accounts documents, and papers as the Board of Directors shall determine and in general shall perform all duties incident to the office of Treasurer, subject to the control of the Board of Directors, and shall do and perform such duties as may be assigned by the Board of Directors. The Treasurer, working with the Chairman, shall prepare the annual budget for the Group, and present it to the Executive Committee for review prior to its adoption by the Board. The Treasurer shall provide for the giving of receipts for monies due and payable to the ARFFWG from whatever source, and shall see to the deposit of these monies in such banks, trust companies and other depositories as shall be selected by the Board of Directors.

The Treasurer shall ensure that all invoices, bills, fees, permits, licenses are paid in a timely manner and report of these expenditures be forwarded to the Board quarterly for review. The Treasurer shall see to the making of such payments and promissory notes issued by the ARFFWG as the Treasurer shall deem necessary, convenient, or proper to be made on behalf of the ARFFWG. The Treasurer shall prepare and distribute to the Board a quarterly Financial Statement.

Annually a review will occur consisting of the Chairman, Treasurer, Executive Administrator. The most recent report shall be available at the annual meeting. If required by the Board, the Treasurer shall give a bond for the faithful discharge of the Treasurer’s duties. All expenditures in the amount of five thousand ($5,000.00) dollars or more shall require approval of the Chairperson. The Treasurer may assign any or all of these duties to ARFFWG Headquarters staff.

The Treasurer shall perform other duties as the Board of Directors or Chairperson from time to time determines to the extent authorized by law.

CURRENT BYLAW

5.8 SECRETARY – The Secretary shall act as the Parliamentarian for all Board of Director meetings.   The Secretary shall be responsible for the annual review and update of the ARFFWG Bylaws.  He, or she, will serve as chair of the Bylaws Committee.  The Secretary will oversee the Election Committee and ensure that all election procedures are followed according to these bylaws.  He, or she, will work with staff to ensure timely and proper distribution of agendas, meeting notices, and minutes.

The Secretary shall be responsible for reviewing all written contracts, agreements or other binding documents and shall ensure that any such instruments are introduced to the Executive Board before execution. The Secretary shall ensure that no binding agreement is entered into without consent of the Executive Board whether written or verbal.  The Secretary shall report to the Executive Board any new contracts under consideration, expiring or those requiring renewal.  The Secretary will further ensure that any disputed contract is presented to the Board of Directors for guidance and resolution.

The Secretary shall review a record of the assets of the ARFFWG and develop an inventory record of these assets to ensure proper care, maintenance or disposal.  He or she may delegate the duties, but not the responsibility of this section.  As an adjunct to this duty, the Secretary shall annually review the ARFFWG documents retention procedure to ensure compliance with State and Federal

PROPOSED BYLAW CHANGE – BY BOARD

5.8 SECRETARY – The Secretary shall act as the Parliamentarian for all Board of Director meetings.   The Secretary shall be responsible for the annual review and update of the ARFFWG Bylaws.  He, or she, will serve as chair of the Bylaws Committee.  The Secretary will oversee the Election Committee and ensure that all election procedures are followed according to these bylaws.  He, or she, will work with staff to ensure timely and proper distribution of agendas, meeting notices, and minutes.

The Secretary shall be responsible for reviewing all written contracts, agreements or other binding documents and shall ensure that any such instruments are introduced to the Executive Board before execution. The Secretary shall ensure that no binding agreement is entered into without consent of the Executive Board whether written or verbal.  The Secretary shall report to the Executive Board any new contracts under consideration, expiring or those requiring renewal.  The Secretary will further ensure that any disputed contract is presented to the Board of Directors for guidance and resolution.

The Secretary shall review a record of the assets of the ARFFWG and develop an inventory record of these assets to ensure proper care, maintenance or disposal.  He or she may delegate the duties, but not the responsibility of this section.  As an adjunct to this duty, the Secretary shall annually review the ARFFWG documents retention procedure to ensure compliance with State and Federal requirements. The Secretary may assign any or all of these duties to ARFFWG Headquarters staff.

The Secretary shall perform other duties as the Board of Directors or Chairperson from time to time determines to the extent authorized by law.

CURRENT BYLAW

6.4 ELECTIONS – Only members of record of the ARFFWG with voting privileges shall be entitled to vote as outlined in Table 1.  The vote of each Individual member and individual of record for a Sustaining member shall be cast by that person only.  The vote of each Honorary Member shall be cast by the Member individually.  Proxy voting in elections is not permitted.

The vote of each Organizational Member shall be cast by the individual’s identified to represent the organization.

In the event of a tie in the voting of the general membership, the outgoing Board shall break the tie by a simple majority vote of the Directors. Any Director involved in the outcome of the tie is ineligible to cast a vote. A tie may broken by the Chairperson

PROPOSED BYLAW CHANGE – BY BOARD

6.4 ELECTIONS –   Only members of record of the ARFFWG with voting privileges shall be entitled to vote as outlined in Table 1. Each eligible voting member shall cast their vote directly.  Proxy voting in elections is not permitted.

The vote of each Organizational Member shall be cast by the individual’s identified to represent the organization.

In the event of a tie in the voting of the general membership, the outgoing Board shall break the tie by a simple majority vote of the Directors. Any Director involved in the outcome of the tie is ineligible to cast a vote.

Members may only occupy one voting membership category and each member will receive just one vote.

CURRENT BYLAW

8.2 BYLAW AMENDMENTS – Bylaw amendments proposed by the ARFFWG members shall be properly brought before the annual or special meeting if the proposed amendment has been submitted to the Chairperson in writing over the signatures of twenty-five or more members of the ARFFWG entitled to vote not less than ninety days nor more than one hundred and eighty days prior to the next following duly called meeting of the ARFFWG.  A recommendation of the Board of Directors in favor of or in opposition to the proposed amendment shall accompany the proposed amendment. The proposed amendments and the Board of Directors recommendations shall be published in ARFF News and on the ARFFWG website at least 30 days prior to the annual meeting.

PROPOSED BYLAW CHANGE – BY BOARD

8.2 BYLAW AMENDMENTS – Bylaw amendments proposed by the ARFFWG members shall be properly brought before the annual or special meeting if the proposed amendment has been submitted to the Chairperson in writing over the signatures of twenty-five or more members of the ARFFWG entitled to vote not less than ninety days nor more than one hundred and eighty days prior to the next following duly called meeting of the ARFFWG.  A recommendation of the Board of Directors in favor of or in opposition to the proposed amendment shall accompany the proposed amendment. The proposed amendments and the Board of Directors recommendations shall be posted on the ARFFWG website at least 60 days prior to the annual meeting.